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Corporate Event Planner

Tyler Technologies is seeking an organized Corporate Event Planner to join our events marketing team. The Event Planner will assume a lead role in the planning and execution of Tyler's annual user conferences, executive forums, corporate and client events, national trade shows, sales incentive trips and other external client and internal staff meetings.
Location
Yarmouth, Maine
Open to filling in Plano, Texas or Yarmouth, Maine
Travel
10-15%
Responsibilities
Manage all aspects of user conferences and executive forums, secondary events, special seminars and internal meetings. Tasks may include but are not limited to the following:
Perform site visits and evaluate potential venues to determine viability of properties and location for specific events
Negotiate meeting space, room rates, commission, food & beverage and concessions with properties
Research and contract entertainment options
Establish projected attendance, expenses and revenues, and submit a working budget
Develop strong relationships with industry resources
Define and coordinate detailed project plans for program content, documentation, themes, promotional collateral, templates, naming conventions, web sites, social media, 3rd party participation, registration process, communication process, meeting room logistics, general and opening sessions, d?cor, reporting, staff and travel, directional signage and banners, shipping logistics, room block management, onsite management, post event surveys, and post event review
Create content for brochures and registration materials, including Web site
Manage and execute onsite functions: pre-conference planning visits, breakout logistics (room sets, room assignments, etc.), technical logistics (AV, internet, screens, phones, electrical, etc.), food & beverage functions (meals, breaks, private parties, receptions, etc.), security and lockdown, sponsorships and vendor logistics, transportation, onsite check-in, add-on meetings, arrival/departure logistics, etc.
Coordinate sponsorships and exhibitors
Select food and beverage
Assign employees and tasks
Procure nametags, gift bags etc?
Solicit feedback from clients
Research vendor/suppliers for new event ideas, products or services
Event Management Software Administration
Develop and maintain solid working knowledge of program
Define custom fields, contact types, registration paths, admission items, optional items
Manage content: graphics, documents, web links, surveys, badge templates, emails, payment structure
Reconfigure data for upload of classes and invitees
Create live reports and arrange paths for stakeholder access during events
Communicate all issues to supplier to get resolution
Analyze and create summary reports for executive overviews
Analyze and create summary reports on venues and meeting space for event selection
Analyze and report on-going variances to meeting budgets
Analyze and create summary report on budgetary items post event
Analyze historical conference data and make attendance projections based on same
Analyze projected attendance, costs and revenues
Analyze, establish schedules of event
Analyze and report on registration status and hotel pick-up for attendance trends/issues
Analyze and verify invoices for accuracy, seek resolutions as necessary
Qualifications
Bachelor's degree in a related field or comparable work experience
Typically requires 7-9 years related work experience in a corporate, agency or hospitality industry environment
CMP (Certified Meeting Professional) designation a plus
Travel to events on-site as needed
Excellent planning, organizing and problem-solving skills a must
Keen attention to detail



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