Corporate Event Planner
Company Name:
Tyler Technologies
Position Objective
Tyler Technologies is hiring an event planner to join our successful corporate marketing team. This person will assume a critical role in the development, planning and execution of Tyler's corporate events, including annual user conferences, executive forums, client events, national trade shows, sales incentive trips, and other external client and internal staff meetings.
Responsibilities
In collaboration with other Tyler event planners and marketing staff, manage all aspects of user conferences and executive forums, secondary events, special seminars and internal meetings.
Negotiate meeting space, room rates, commission, food & beverage and concessions with properties before site selection and on-going through completion of event
Establish projected attendance, costs and revenues and submit a working budget; manage costs to deliver event(s) on-budget
Visit and evaluate potential venue viability and develop relationships with outside sources for future events
Define and coordinate detailed pre-conference/meeting plan and tasks for program content and documentation, theme and collateral, templates, naming conventions, web sites, social media, third party participation, registration process, communication process, meeting room logistics, general and opening sessions, research and contract entertainment options, d cor, reporting, staff and travel, directional signage and banners, shipping logistics, room block management, onsite management, post event surveys, post event review
Assist with the development of brochures and registration materials, including microsites and email campaigns
Manage and execute onsite event functions, to include:
pre-conference planning visits
breakout logistics (room sets, room assignments, etc.)
technical logistics (AV, internet, screens, phones, electrical, etc.)
food & beverage functions (meals, breaks, private parties, receptions, etc.)
staff assignments
security and lockdown
sponsorships and vendor logistics
onsite check-in
add-on meetings
transportation and arrival/departure logistics
general troubleshooting
Qualifications
Bachelor's degree in hospitality management, marketing, or related field.
A minimum of 5-7 years related work experience in an event planning/hospitality industry environment.
Demonstrated experience in event planning and problem-solving.
Strong knowledge of and experience with event registration tools (like Cvent) a plus
Strong communication, organization, decision-making and client service skills.
The ability to handle multiple tasks simultaneously while paying close attention to details.
Basic understanding of the technology/software industry and marketing concepts
CMP (Certified Meeting Professional) designation a plus.
Travel required (approximately 20-30%) with the ability to work extended hours, sometimes over weekends, during conference events.
Estimated Salary: $20 to $28 per hour based on qualifications.
Tyler Technologies
Position Objective
Tyler Technologies is hiring an event planner to join our successful corporate marketing team. This person will assume a critical role in the development, planning and execution of Tyler's corporate events, including annual user conferences, executive forums, client events, national trade shows, sales incentive trips, and other external client and internal staff meetings.
Responsibilities
In collaboration with other Tyler event planners and marketing staff, manage all aspects of user conferences and executive forums, secondary events, special seminars and internal meetings.
Negotiate meeting space, room rates, commission, food & beverage and concessions with properties before site selection and on-going through completion of event
Establish projected attendance, costs and revenues and submit a working budget; manage costs to deliver event(s) on-budget
Visit and evaluate potential venue viability and develop relationships with outside sources for future events
Define and coordinate detailed pre-conference/meeting plan and tasks for program content and documentation, theme and collateral, templates, naming conventions, web sites, social media, third party participation, registration process, communication process, meeting room logistics, general and opening sessions, research and contract entertainment options, d cor, reporting, staff and travel, directional signage and banners, shipping logistics, room block management, onsite management, post event surveys, post event review
Assist with the development of brochures and registration materials, including microsites and email campaigns
Manage and execute onsite event functions, to include:
pre-conference planning visits
breakout logistics (room sets, room assignments, etc.)
technical logistics (AV, internet, screens, phones, electrical, etc.)
food & beverage functions (meals, breaks, private parties, receptions, etc.)
staff assignments
security and lockdown
sponsorships and vendor logistics
onsite check-in
add-on meetings
transportation and arrival/departure logistics
general troubleshooting
Qualifications
Bachelor's degree in hospitality management, marketing, or related field.
A minimum of 5-7 years related work experience in an event planning/hospitality industry environment.
Demonstrated experience in event planning and problem-solving.
Strong knowledge of and experience with event registration tools (like Cvent) a plus
Strong communication, organization, decision-making and client service skills.
The ability to handle multiple tasks simultaneously while paying close attention to details.
Basic understanding of the technology/software industry and marketing concepts
CMP (Certified Meeting Professional) designation a plus.
Travel required (approximately 20-30%) with the ability to work extended hours, sometimes over weekends, during conference events.
Estimated Salary: $20 to $28 per hour based on qualifications.
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